Woodcreek Homeowners Association
Agenda for Board Meeting
To be held @ Monroe Golf Club 4pm. Founders Board Room
November 19^TH. 2020

Call to Order:   President, Tom Shay

Attendance/ Directors: ( ) Tom Shay,  ( ) Joyce P. Haag, ( ) Will Ruby, ( ) Mike McArdle , ( ) Chuck Minster, ( ) Bob Gerace ( )Maria Scott,( )  Jeff Flynn,  Eileen Broderick, Kenrick 

Welcome Guests:

Reading & Approval of minutes from previous monthly meeting:

• Approval of October minutes

Presentation by Mike, Chuck and Jim Frankenpohl on their walk around

Secretary’s Report & Communication:  Maria Scott

• Need to update board members names on the WCHOA page

Roofing Committee:   Joyce Haag, Chair; Emmett Miller, Keith Knight & Bob Gerace

 Treasurer’s Report:   Chuck Minster, Treasurer

• Fred Hoderle declined the offer for position of Treasurer

Operations Report:  Jeff Flynn, Chair; Will Ruby, co-chair

Property Manager’s Report:  Eileen Broderick

• Woodpecker issues
• Status of soil samples from Brockman
• Any issues with the lawn aeration
• 62 CR status with water main shutoff (AP Plumbing) approval needed
• Lamp posts (LED Bulbs)
• Status report on Greenlight progress

Variance Committee Report/Requests:  Mike McArdle, Board Liasion; Debbie Bellisario, Mary Ann Keegan, E. Clouser, Emmett Miller, Ursula Miller, J. Frankepohl, Judith Maloney

Old Business: 

• Discussion on the need for the variance committee to come in front of the board if we do not agree with their recommendations

New Business

• Formulate a landscape committee (Paula Sherwood, Kathy Walsh, Mary Dugan, Carol Ruby, Tom Shay).
• Discuss variance committee (Mike McArdle)
• Consider qualified individuals for vacant board seat

Action Items:

Executive Session:

Wood Creek Homeowners Association Meeting Minutes are now available exclusively on the Residents Only Page. A login is required to access the Residents page and can be requested through Ginny Quinn.                                                                            

Board of Directors’ Mission Statement

Your Board of Directors is committed to providing the Wood Creek community with the highest quality of
service, so that you receive an outstanding value for your association fees. We will provide attractive and wellmaintained
facilities for all to enjoy and maintain property values to the best of our ability. We will deliver
courteous and professional communications and services to our community and vendors at all times.
This is a model with which we strive to carry out our responsibilities to the community. Below are our guiding
principles.

•  Integrity and honesty are the foundations of our actions.
• Everyone is to be treated fairly, with dignity and respect.
• We will promote the spirit of open communication and will listen and respond to each homeowner’s request promptly to the very best of our abilities.
• We encourage feedback and new ideas from homeowners.
• We will operate efficiently to maintain and increase our property values.
• We will work to maintain and enhance qualify of life issues in our community that may involve special events, holiday celebrations, etc.
• Every homeowner is encouraged to attend monthly BOD meetings and will be treated as a special guest at all time.
• We will benchmark and monitor contracts that require spending of funds to ensure the best quality results for the fairest price, and use accepted business methods to run our association.
• We must always maintain and demonstrate the highest ethical standards, and always ask ourselves when making decisions; “is this legal and the right thing to do?” There is no goal worth accomplishing if it cannot be accomplished with integrity.
• There is no excuse for arrogance, and there is never a reason to show disrespect for others. Our tone of voice and body language must begin with decency and fairness. We all must be known for these values.
• We must confront tough problems, not avoid them and leave them for others. This is never easy, but it’s what conscience demands and what leadership requires. We must keep the long view, and remind ourselves and we’re here to serve long-term interests.
• We should never take the honor of service for granted. Some of us will serve for a season; others will serve longer. But all of us should dedicate ourselves to serving for the betterment of our community.
• We should never forget that we’re part of the same team. The owners have high expectations and together we will meet those expectations.
• We will manage our budget wisely and fairly.

• Financial information shared by the board
• The residents directory (updated periodically)
• Full board meeting minutes with all attached information
• The Neighbor to Neighbor communication page where residents can post questions or information of interest to the community

Our site is password protected. However, it is always best to limit the amount of personal information you list on the web to what is necessary, such your first name and either telephone number or email address.

Property Manager at Kenrick Corporation first.  Eileen Broderick, Property Manager, is your point of contact.  She may be reached at:  585-424-1540.
The address is:  3495 Winton Place, Building D, Suite 4, Rochester, NY  14623.

Changes to resident’s name and email – should be sent to Charlene Luffman at cluffman@kenrickfirst.com

Our Wood Creek website (www.woodcreekhoa.org) has a tab titled Residents Login. This password protected part of the site contains important information for our residents about our homeowners association. If you would like to register for access to the Residents Login section of the web site, you may do so by contacting Ginny by email (ginny.quinn5@gmail.com) with your name, address and phone number for verification purposes. Only Wood Creek HOA residents may apply. DIRECTIONS and INFORMATION for Residents to create a login for WordPress If you are new to WordPress and don’t have an ID and password yet: directions to set up a wordpress ID and password If you already have a WordPress account set up but can’t remember your password-You will need to know which email address you used to set the account up. To reset your WordPress password NOTE: If you have a change in your email address and don’t remember your account password, contact Ginny Quinn to have a new account set up. FYI: WordPress Privacy Policy